The Strategic Power of Purchase Orders

Many SMEs manage their suppliers informally-a quick phone call or a WhatsApp message. While fast, this method lacks a paper trail and makes it impossible to track partial deliveries or price fluctuations over time.

Why use Purchase Orders (POs)?

A Purchase Order is a formal agreement between you and your supplier. It states exactly what you are buying, in what quantity, and at what price.

• Financial Control: You know exactly how much money you have committed to future stock.
• Delivery Accuracy: When the truck arrives, your staff can check the delivery against the PO to ensure nothing is missing.
• Automated Inventory: In SaleSense, receiving a PO automatically updates your stock levels across all branches-no manual entry required.

The Procurement Workflow

Start by creating a PO in the 'Suppliers' section. Once the goods are in transit, mark the status. When they arrive, use the 'Receive Stock' tool in your Delivery History to link the arrival to the PO. This closes the loop and ensures your records are 100% accurate.